Date Of Event
Date Of Event
Time Of Event
Time Of Event
Upstairs-only rentals start at $50 for the Eureka Room and $60 for the Blue Room for 3 hours and are only available during regular business hours of Heritage Roasting Company. For after hours inquiries please see Event Contract. There is a $50 refundable cleaning deposit and additional hours start at $10. There are business offices upstairs which are in use during the work week, please be mindful of the mixed use.
All reservations include:
• 2 hours of party time at Heritage + 30 minutes to set-up and 30 minutes to clean-up for 3 hours total
• Use of additional tables and chairs
Food & Alcohol
Aside from coffee, you are welcome to cater in any outside food or drinks you would like. Alcohol is also permitted for adults over the age of 21. Please note, Heritage Roasting Co. does not provide plates, silverware, napkins, cups, serving dishes/utensils, or ice unless previously notified.
The space will be closed to the public during your rental time period only. Set-up is offered 30 minutes prior to your event, and removal of items and decorations is required within 30 minutes of your event end time. Coffee must be purchased through Heritage Roasting Co and is not included in the rental price (see Coffee Please above for these services). With the exception of coffee, you are able to bring in outside food/drinks or licensed caterers.
Any use of glitter, bird seed, rice, confetti, etc. is not permitted. No holes may be made in any wall, window sill or other feature. All balloons must be removed from the premises.
Cancellations must be made at least two weeks (14 days) prior to your reservation time. If your event goes past your scheduled time (given that space availability allows for over-time), an additional $200 per hour rate will be applied and charged to your credit card on file. Over-sized decor (large decorations that don't fit into a garbage bag) will be charged a $50 removal fee.
An invoice will be sent within three (3) days of receiving this completed contract, a deposit of 50% of the amount of the celebration package and a credit card number to put on file is due to officially reserve your date. Any additional add-on services for your event + gratuity are due 10 days prior to the event and your credit card on file will be processed no later than the morning of your event. $150 of your payment is non-refundable, and the remaining balance is refundable up to two weeks (14 days) prior to event with notice. No show events will be charged the full amount.
Room Cleaning Guide
• Coffee cups and dishes returned to the cafe down stairs.
• All trash is thrown away and removed from the room.
• All white boards are cleaned off.
• Tables and chairs are returned to their original location.**
After each event, the room will be inspected by a Heritage team member. They reserve the right to determine whether or not the $50 cleaning deposit fee will be returned or if an additional cleaning charge is to be assessed.
Payments can be made in cash, certified check, or credit card. You are required to provide a credit card to be placed on file for any and all estimated charges that occur during the event which are not prepaid. Any amount over the final payment (i.e. time extension charges or additional services) will be processed at the time of your event. We may terminate this agreement and retain the portion of your deposit or seek additional amounts necessary to equal the cancellation fee provided in section 2 if payment is not made as agreed.
$25 of your payment is non-refundable, and the remaining balance is refundable up until two weeks (14 days) prior to your event date with notice. No show events will be charged the full amount. Payment will be honored if event is postponed and rescheduled with two week’s notice.
3. SET UP CHARGES:
Set up begins 30 minutes prior to your event start time. Should extensive set up or elaborate staging be required, there will be a set-up charge to cover additional labor and time. If equipment is necessary that exceeds Heritage Roasting Co’s inventory, you agree to pay for the agreed upon (in advance) cost of renting this additional equipment. You agree to indemnify us for any damage caused to any property as a result of your event, whether caused by you, your agents, guests, or employees.
4. ENTERTAINMENT CODE OF CONDUCT:
Heritage Roasting Co will not assume responsibility for damage to or loss of any items left at the space. Any musical vendors must terminate outdoor noise by 10 PM. If the vendors do not adhere to this code of conduct, additional charges may apply.
5. DECORATIONS AND YOUR PROPERTY:
Heritage Roasting Co is not responsible for any loss or damage to property belonging to you or your attendees and do not maintain insurance covering it. All displays and/or decorations will be subject to our prior approval and we reserve the right to contract and charge for staff to provide the labor for any installations or removals of such (if requested). Decorations or displays brought into the space may not be attached to stationary walls, floor, windows, doors, or ceiling with nails, staples, or any other permanent substance. Client will assume all responsibility for damage to space premise from such items.
To the extent permitted by law, you agree to protect, indemnify, defend, and hold harmless Heritage Roasting Co, the owners, and their respective employees, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney's fees), arising out of or connected with your function, except those claims arising out of the sole negligence or willful misconduct of the shop. You represent and warrant that your activities conducted at Heritage Roasting Co and in connection with the function shall not infringe the patent, copyright, or trademark rights or violate rights of privacy or publicity of any third party.
ONLY required if ALCOHOL is being served. Client must furnish a public liability insurance policy or certificate evidencing liability coverage in the amount of $1,000,000 for bodily injury and property damage combined single limit. Heritage reserves the right to require additional insurance for special events. Simply name Heritage Missional Community DBA Heritage Roasting Company as additionally insured to your home owners or renters insurance for the date of your event!
Arrangements for delivery of packages should be made through firstname.lastname@example.org to be confirmed 10 days before your event. Any deliveries should include your group name and the date of your function.
9. ACTS OF GOD:
Neither party shall be responsible for failure to perform this contract if circumstances beyond their control, including, but not limited to: acts of God, shortage of commodities or supplies to be furnished by the space/shop, governmental authority, or declared war in the United States make it illegal or impossible for the shop to hold the event. In extreme weather conditions, a rain-check can be issued at the sole discretion of Heritage Roasting Co.